How to Craft a Well-Crafted Board Meeting Reminder

A well-crafted reminder for board meetings is a helpful instrument that can enhance the preparedness of participants, and increase the productivity and efficiency of scheduled engagements. Reminders must be timely and clearly convey essential meeting information like the meeting title the date, time, location or virtual platform and agenda. In addition, they should include a call to action encouraging attendees to confirm attendance or respond with any questions or concerns. A friendly tone and use of a professional meeting reminder template also foster participation and reduce the likelihood of errors.

Start your reminder email by providing a an introduction that concisely reminds recipients of the reason for the meeting. This will help the recipients feel valued and will prevent them from missing out on the event because they were not aware of or misjudged its importance. Keep your subject line informative and concise. A shorter subject may restrict the information you convey.

Sending reminders frequently prior to the meeting will ensure that attendees aren’t oblivious or forget any important information. Start by sending a reminder one week ahead, and then follow up on the day of your meeting. You may want to send a final message the morning of the session especially if it’s an important one. A board meeting template that automates the process can help simplify this and ensure everyone is reminded about the upcoming Adobe Lightroom photo editing meeting no matter their schedule.